How to use labels in Notes on Mac
Apple’s native Notes app for Mac tends to get better every year. Tags are one of the newer features. The feature has two main purposes: to categorize notes and to create custom smart folders to better organize your content.
Here’s how to use labels in Notes on the best Macs.
To start using labels in Notes on Mac:
Type the pound sign (#) followed by a word to create a new label. For example, #cruise or #groceries. Tags can be created anywhere in a note. Once you have tags in Notes, you’ll see suggested tags appear. Tags must be one word, but you can use hyphens and underscores, like #cruise-trip or #grocery-list.
View tags in the Tag Browser in the Notes app sidebar.
As Apple explains, if you add a tag to a shared note, it appears as grayed out text to other participants who don’t have the tag in their tag browser. They can Control-click the label and then choose to add to labels.
To find which notes contain which tags:
- Click the tag in the tag browser in the sidebar or
- Select multiple tags at the same time in the Tag Browser.
Table of Contents:
- Rename tags
- Label Removal
- Create smart folders
- Edit smart folders
- Delete smart folders
- Convert folders to smart folders
- make your life easier
You can rename a tag at any time by following these instructions:
Select Change Tag Name.
Click Rename to confirm.
The modified label is modified everywhere in Notes.
As Apple explains, if you rename a tag in a shared note, it appears as grayed out text to other participants who don’t have the tag in their tag browser. They can Control-click the label and then choose to add to labels.
If you no longer want a label in Notes, you can remove it by following these instructions:
Select Delete tag.
Click Delete to confirm. Your tag has been removed from the Tag Browser. However, the text will remain in the notes; it simply will no longer serve as a beacon.
Create smart folders
Another new option in the Notes app on Mac is Smart Folders. Use these folders to organize your notes with one or more labels. Note that smart folders do not contain notes in this case. Instead, they have references to notes in other folders. Smart Folders cannot be locked, subfolded, or shared.
After opening the Notes app, to create a Smart Folder:
Choose Smart Folder from the dropdown menu.
Edit smart folders
You can adjust Smart Folder rules by opening the Notes app on Mac, then:
Choose Edit Smart Folder from the dropdown menu.
Delete smart folders
If you don’t want a Smart Folder anymore, you can delete it after opening the Notes app on Mac:
Select Delete to confirm.
Convert folders to smart folders
The folders in the Notes app on Mac can be easily turned into smart folders. Notes are moved to the general Notes folder when a folder is converted and marked with “#Name”. This process cannot be undone.
After opening the Notes app:
Select Convert to Smart Folder from the dropdown menu.
make your life easier
Although Quick Notes is the main new Notes feature in macOS Monterey, markup has also been added.
Smart tags and folders in the Notes app on Mac make it easy to organize and find your content. The steps involved are intuitive and don’t take long to set up and complete. Use both tools to improve your workflow.
June 2022 update: with slight modifications.
We may earn a commission for purchases using our links. Learn more.
- Click to share on Twitter (Opens in a new window)
- Click to share on Facebook (Opens in a new window)
- Click to share on LinkedIn (Opens in a new window)
- Click to share on WhatsApp (Opens in a new window)